{"id":34917,"date":"2020-05-18T14:05:16","date_gmt":"2020-05-18T14:05:16","guid":{"rendered":"https:\/\/www.teamogy.com\/?p=34917"},"modified":"2020-06-03T13:28:43","modified_gmt":"2020-06-03T13:28:43","slug":"financial-team-training","status":"publish","type":"post","link":"https:\/\/www.teamogy.com\/en\/onboarding\/financial-team-training\/","title":{"rendered":"Financial team Training"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;3.22&#8243;][et_pb_row column_structure=&#8221;3_4,1_4&#8243; module_class=&#8221; et_pb_row_fullwidth&#8221; _builder_version=&#8221;4.4.5&#8243; width=&#8221;89%&#8221; width_tablet=&#8221;80%&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|desktop&#8221; max_width=&#8221;89%&#8221; max_width_tablet=&#8221;80%&#8221; max_width_phone=&#8221;&#8221; max_width_last_edited=&#8221;on|desktop&#8221; custom_margin=&#8221;|auto|-57px|132px||&#8221; custom_padding=&#8221;27px|0px|27px|0|false|false&#8221; make_fullwidth=&#8221;on&#8221;][et_pb_column type=&#8221;3_4&#8243; _builder_version=&#8221;3.26.5&#8243;][et_pb_image src=&#8221;https:\/\/www.teamogy.com\/wp-content\/uploads\/0050.png&#8221; title_text=&#8221;0050&#8243; _builder_version=&#8221;4.4.5&#8243; width=&#8221;100%&#8221; custom_margin=&#8221;-17px|1px|39px|||&#8221; custom_padding=&#8221;0px|||||&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.4.5&#8243; custom_margin=&#8221;|40px|0px|||&#8221;]<\/p>\n<h3 style=\"text-align: center;\"><span>Financial team Training<\/span><\/h3>\n<p>[\/et_pb_text][et_pb_image src=&#8221;https:\/\/www.teamogy.com\/wp-content\/uploads\/PinNoShadow.svg&#8221; title_text=&#8221;PinNoShadow&#8221; align=&#8221;center&#8221; _builder_version=&#8221;4.4.5&#8243; width=&#8221;20%&#8221; min_height=&#8221;21px&#8221; custom_margin=&#8221;||5px|||&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.4.5&#8243; custom_margin=&#8221;||6px|||&#8221;]<\/p>\n<p style=\"text-align: center;\"><span style=\"color: #333333;\">How to have client request under control with Taemogy, how to manage the work of client guys easily<br \/><span style=\"font-size: small;\">(2-4 hours of study time)<\/span><\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243; custom_margin=&#8221;41px|||||&#8221;]<\/p>\n<p><span>Financial team is responsible in company for various agendas. From issuing invoices to clients through pettycash transactions, controlling of 3rd party costs to bookkeeping. For sure it is serious to care about financial stability and trasparency, so it is absolutely necessary to know exactly what is going on in the internal tools where financial data are created. Let\u2019s take a look what are the things that any financial guy should know well to mastering Teamogy.\u00a0<\/span><\/p>\n<p style=\"text-align: center;\">[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243; text_font_size=&#8221;19px&#8221; min_height=&#8221;29px&#8221; custom_margin=&#8221;||13px|||&#8221;]<\/p>\n<p style=\"text-align: left;\"><span style=\"color: #000000; font-size: x-large;\"><strong>QUICK OVERVIEW OF THIS SESSION<\/strong><\/span><\/p>\n<p>[\/et_pb_text][et_pb_slider _builder_version=&#8221;4.4.5&#8243; header_font=&#8221;|700|||||||&#8221; header_font_size=&#8221;45px&#8221; background_image=&#8221;https:\/\/www.teamogy.com\/wp-content\/uploads\/ScreenShot2710.png&#8221; max_width=&#8221;100%&#8221; min_height=&#8221;290px&#8221; height=&#8221;290px&#8221; custom_padding=&#8221;42px||38px|||&#8221;][et_pb_slide heading=&#8221;1. Big picture &#8211; Client Jobs &#038; Internal overheads&#8221; _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p>What is Client Job (and its flow), What is Internal\/client overhead<br \/> 2 videos &#8211; duration 6 mins<br \/> Practical part\u00a0 &#8211; none<\/p>\n<p>[\/et_pb_slide][et_pb_slide heading=&#8221;2. Appearance &#038; Accurate contacts&#8221; _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p>Set up your personal profile, How to create business contact (new client\/brand), How to set registrations and details of client\/supplier, How to certify the contact<br \/> 4 videos &#8211; duration 15 mins<br \/> Practical part 15 mins<\/p>\n<p>[\/et_pb_slide][et_pb_slide heading=&#8221;3. Job for client &#8211; Work management&#8221; _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p>Create new job for your client, Assign Tasks to your team, Manage your tasks for clients, Time recording<br \/> 2 videos &#8211; duration 14 mins<br \/> Practical part 10 mins<\/p>\n<p>[\/et_pb_slide][et_pb_slide heading=&#8221;4. Job &#8211; Quotation for client&#8221; _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p>Open new quotation for your job, set the items and descriptions, tune the look of document, send it to client, mark quotation as approved<br \/> 3 videos &#8211; duration 11 mins<br \/> Practical part 10 mins<\/p>\n<p>[\/et_pb_slide][et_pb_slide heading=&#8221;5. Job &#8211; Managing 3rd party supplies&#8221; _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p>Raise a purchase orders to your suppliers and approve the purchase invoices related to your job<br \/> 2 videos &#8211; duration 8 mins<br \/> Practical part 10 mins<\/p>\n<p>[\/et_pb_slide][et_pb_slide heading=&#8221;6. Job &#8211; Closing the job&#8221; _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p>Mark the job as done, create an invoice, check the all tasks are finished, all time tracks of team are in the job and close the job<br \/> 3 videos &#8211; duration 12 mins<br \/> Practical part 10 mins<\/p>\n<p>[\/et_pb_slide][et_pb_slide heading=&#8221;7. Reading &#038; creating the Reports&#8221; _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p>Understanding the job report, how to create task\/time report<br \/> 4 videos &#8211; duration 21 mins<br \/> Practical part 15 mins<\/p>\n<p>[\/et_pb_slide][\/et_pb_slider][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\"><span size=\"5\" style=\"font-size: x-large;\"><b>1. Overview &amp; Big Picture<\/b><\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<table style=\"width: 1246px;\">\n<tbody>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\">The core of the company business is created by client jobs, big picture of job flow is helpfull<\/p>\n<p>Internal jobs and costs are manged by Overheads<\/p>\n<p>to understand this difference is important<\/p>\n<p><em style=\"font-size: small;\">See the quick guide and watch the video please<\/em><\/p>\n<p style=\"text-align: left;\">\n<\/td>\n<td style=\"width: 197px; text-align: center; height: 241px;\"><span style=\"text-decoration: underline; color: #ff0000;\">Guide or Descritpion<\/span><\/td>\n<td style=\"width: 445px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/uOeH3WgvHjE\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\"><span size=\"5\" style=\"font-size: x-large;\"><b>2. Appearance &amp; Accurate contacts<\/b><\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243; custom_margin=&#8221;||28px|||&#8221;]<\/p>\n<p style=\"text-align: left;\">Each user in Teamogy might have different preferences. Someone likes dark theme, someone light. Font size is possible to adjust as well and to have Teamogy more usefull is great to upload your personal &#8220;avatar&#8221; and signature.<\/p>\n<p style=\"text-align: left;\">Basic entries what are used with all jobs, documents are contacts. So it is essential to know how to create them. In this chapter you will learn how to manage it.\u00a0<\/p>\n<p style=\"text-align: center;\">\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<table style=\"width: 1246px;\">\n<tbody>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>2.1 How to set up your own personal profile, theme and other preferences<\/strong><\/p>\n<p>Tune your Teamogy that fits your personal taste<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Set your photo, change the theme, set your font size, send the post it to your colleague<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/upload-a-photo\/\"><span style=\"text-decoration: underline; color: #ff0000;\">Guide or description<\/span><\/a><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/fBTHc9Uugdo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>2.2 How to create business contact.(Clients, Brands, Suppliers,..)<\/strong><\/p>\n<p><strong> <\/strong><strong><\/strong>To have all business contacts well organised is goal of each company. With Teamogy it is easy.<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Create your favorite client (and brands), create address, create a person, fill in registration of company and upload some attachment<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"text-decoration: underline;\">Guide or description<span style=\"color: #ff0000; text-decoration: underline;\"><\/span><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p><strong>2.3 How to set registrations and bank account of contact<\/strong><\/p>\n<p><strong> <\/strong><strong><\/strong>All documents will contain good officila data if you will manage it well in contacts. Let&#8217;s see how it works.<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/><span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Create your favorite client (and brands), create address, create a person, fill in registration of company and upload some attachment<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/enter-registration-details\/\">Guide or description #1<br \/> <\/a><\/span><a href=\"https:\/\/www.teamogy.com\/en\/manual\/enter-registration-details\/\">Registrations details<\/a><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/enter-registration-details\/\"><\/a><\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"text-decoration: underline;\"><\/span><\/p>\n<p><span><a href=\"https:\/\/www.teamogy.com\/en\/manual\/enter-registration-details\/\"><span style=\"text-decoration: underline;\">Guide or description #2<\/span><br \/> <\/a><\/span><a href=\"https:\/\/www.teamogy.com\/en\/manual\/enter-registration-details\/\">Bank accounts<\/a><span><a href=\"https:\/\/www.teamogy.com\/en\/manual\/enter-registration-details\/\"><\/a><\/span><\/p>\n<p><span style=\"text-decoration: underline;\"><\/span><\/p>\n<\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p><strong>2.4 How to add another address to company<\/strong><\/p>\n<p><span style=\"font-family: inherit; font-size: inherit;\">Some companies might have different corespondence address and other branches as well. Let&#8217;s see how to manage it.<\/span><\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/><span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Create your favorite client (and brands), create address, create a person, fill in registration of company and upload some attachment<\/em><\/span><\/p>\n<p><strong><\/strong><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/add-another-address\/\"><span style=\"text-decoration: underline;\">Guide or description<\/span><\/a><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p><strong>2.5 How to set relation (Client\/Supplier) to a business contact<\/strong><\/p>\n<p><span>To separate the general business contacts from clients and suppliers is great to use tools in system. Let&#8217;s see how to do it<\/span><\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/><span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Create your favorite client (and brands), create address, create a person, fill in registration of company and upload some attachment<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/mark-company-as-a-client\/\"><span style=\"text-decoration: underline;\">Guide or description<br \/> <\/span>Mark company as Client<span style=\"text-decoration: underline;\"><\/span><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/mark-company-as-a-supplier\/\"><span>Guide or description<br \/> <\/span><\/a><\/span><a href=\"https:\/\/www.teamogy.com\/en\/manual\/mark-company-as-a-client\/\">Mark company as Supplier<\/a><\/p>\n<p>&nbsp;<\/p>\n<\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p><strong>2.6 How to certify the company<\/strong><\/p>\n<p><span>If you want to take under control with what companies you are making business is great tool to use certification. With this action you may mark to company as certified (valid) for other members of the team to use them.\u00a0<\/span><\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/><span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Certify two suppliers and two clients with full data created<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/certify-a-company\/\"><span style=\"text-decoration: underline;\">Guide or description<\/span><\/a><span style=\"text-decoration: underline;\"><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\"><span size=\"5\" style=\"font-size: x-large;\"><b>3. Jobs for client: Quotation &amp; Purchase orders<\/b><\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<table style=\"width: 1246px;\">\n<tbody>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>3.1 How to create a Job<\/strong><\/p>\n<p style=\"text-align: left;\">Opening of jobs is habit that you should know. Anytime there is a new assignment from client, it is great to open Job for it.\u00a0The Job itself is an entry that helps you to keep under control all following activities<em style=\"font-size: 16px;\"><\/em><\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Create your first job, set deadline, your will be the job owner, choose the client and brand, use tags to find your job easily in the future, check the access rights and add your colleague to the read access right<\/em><\/span><\/p>\n<p style=\"text-align: left;\">\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"color: #000000;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/create-a-job\/\" style=\"color: #000000;\"><span style=\"text-decoration: underline;\">Guide or description<\/span><\/a><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/JDgmHkDb6_A\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<table style=\"width: 1246px;\">\n<tbody>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>3.2 How open new quotation<\/strong><\/p>\n<p style=\"text-align: left;\">All the activites we are doing to deliver the job to the client should be covered by the client. Quotation will help you to set the list and price of items that will be delivered wtihin this job. Client should recieve this quotation and in best case scenario should confirm this document to you.<\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Open your first\u00a0 quotation directly from job, set the 2 items for your internal work (using hour rates) and 2 items for 3rd party supplier. Dont&#8217; forget to set your mark up with 3rd party items. Categorise items to separate them visualy to Internal\/External. Add descriptions below table. Activate column details and VAT. Save document as PDF.\u00a0<\/em><\/span><\/p>\n<p style=\"text-align: left;\">\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\">\n<p><span style=\"color: #000000;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/sales-quotation\/\" style=\"color: #000000;\"><span style=\"text-decoration: underline;\">Guide or description #1<br \/> <\/span>New quotation<span style=\"text-decoration: underline;\"><\/span><\/a><\/span><\/p>\n<p><span style=\"color: #000000;\"><span style=\"text-decoration: underline;\"><\/span><\/span><a href=\"https:\/\/www.teamogy.com\/en\/manual\/work-with-table\/\"><span style=\"text-decoration: underline;\">Guide or description #2<br \/> <\/span>Work with item table<span style=\"text-decoration: underline;\"><\/span><\/a><\/p>\n<\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/46nsbkbNNMc\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>3.3 How to mark quotation as approved\u00a0<\/strong><\/p>\n<p><strong> <\/strong><strong><\/strong>To have instant overview about quotations, if is approved or still waiting for approval or what quotations are declined by client is great to manage precisely statuses of quotations.<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Find your quotation in list of documents, see the current status, open quotation and change status to approved. Check the quotation is visible in job and values are valid in the job as well.<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"text-decoration: underline;\"><span style=\"color: #e02b20; text-decoration: underline;\">Guide or description<\/span><span style=\"color: #ff0000; text-decoration: underline;\"><\/span><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<table style=\"width: 1246px;\">\n<tbody>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>3.4 How to create a Purchase order<\/strong><\/p>\n<p style=\"text-align: left;\">Some items of our jobs we are not able to deliver without a help of our suppliers. To specify exactly what we need from them, what we will be the price for their services and when we need the services will be delivered, is the best to using Purchase orders.<\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Open your job and create new purchase order. Choose your supplier, modify the subject. Delete the internal items and specify the price\u00a0 and details of services you need to be delivered by supplier. Include more description above and under the item table. Save the PO as PDF<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\">\n<p><span style=\"color: #000000;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/purchase-order\/\" style=\"color: #000000;\"><span style=\"text-decoration: underline;\">Guide or description #1<br \/> <\/span>New PO<span style=\"text-decoration: underline;\"><\/span><\/a><\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #000000;\"><span style=\"text-decoration: underline;\"><\/span><\/span><a href=\"https:\/\/www.teamogy.com\/en\/manual\/work-with-table-1\/\"><span style=\"text-decoration: underline;\">Guide or description #2<br \/> <\/span>Work with item table<span style=\"text-decoration: underline;\"><\/span><\/a><\/p>\n<\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\"><span size=\"5\" style=\"font-size: x-large;\"><b>4. Third party costs (Purchase invoices, petty cash)<\/b><\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p>4<\/p>\n<table style=\"width: 1246px;\">\n<tbody>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>4.1 Purchase invoices &#8211; overview<\/strong><\/p>\n<p style=\"text-align: left;\">We recommend to enter all your supplier invoices (including credit notes) into Teamogy. No matter if they are client job related or internal overheads. All belongs to be in Teamogy. You will have &#8220;digital&#8221; register of all your invoices including real invoice as an attachments. Every single one invoice belongs to Job or ovehreads so you will always know where the costs are belongs.<\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> None<\/em><\/span><\/p>\n<p style=\"text-align: left;\">\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"color: #000000;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/about-purchase-invoice\/\" style=\"color: #000000;\"><span style=\"text-decoration: underline;\">Guide or description<\/span><\/a><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>4.2 New purchase invoice\u00a0<\/strong><\/p>\n<p>You should think about who will be doing the action of entering the invoice into Teamogy. It is not necessarily this action is operated by finance team. In some companies back office or receptionist are in charge to do this. But to know how to do it is a must for finance people as well.<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Create you first purchase invoice. Choose the supplier you are certified before. Fill in detail about supply dates and description. Don&#8217;t forget to choose category of invoice and after save attach the invoice.<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/new-purchase-invoice-from-view\/\"><span style=\"color: #e02b20;\">Guide or description<\/span><\/a><span style=\"color: #ff0000; text-decoration: underline;\"><\/span><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p><strong>4.3 Allocate the invoice to job\/overhead<\/strong><\/p>\n<p>As was mentioned each invoice should belong to Job or Overhead. Because most probably you have only jobs created yet you should allocate this invoice to job. But you can allocate it to more jobs, what might be quite common. It is necessary to be familiar with the searching jobs and overheads<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong>\u00a0Allocate the invoice to more jobs and set various amount to each row. Provide specific description to each row. Approve the invoice (or change status)\u00a0<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"color: #000000;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/how-to-allocate-money\/\" style=\"color: #000000;\"><span style=\"text-decoration: underline;\">Guide or description<\/span><\/a><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p><strong>4.4 Various types of invoices<\/strong><\/p>\n<p>In each region might be little differences, but in general you might recieve from your supplier Invoice, Credit note, Proforma, Tax invoice. You should know that these documents are simmilar but has their own specifics. Especialy how they effect the actual costs in jobs, overheads and general reports.<\/p>\n<p><span><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span> <em><strong>Output\/Practical part:<\/strong>\u00a0Create one proforma and allocate it to job, create tax invoice and allocate to same job, create final invoice and deduct tax invoice. Finaly create credit not for 50% of value.<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\">\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/purchase-invoice\/\">Guide or description #1<\/a><\/span><br \/>Purchase invoice<\/p>\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/purchase-proforma\/\">Guide or description #2<\/a><\/span><br \/>Purchase proforma<\/p>\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/purchase-prepayment-invoice\/\">Guide or description #3<\/a><\/span><br \/>Prepayment invoice<\/p>\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/purchase-correction-invoice\/\">Guide or description #4<\/a><\/span><br \/>Correction invoice<\/p>\n<p>&nbsp;<\/p>\n<\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\"><span size=\"5\" style=\"font-size: x-large;\"><b>6. Job &#8211; Closing the job<\/b><\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<table style=\"width: 1246px;\">\n<tbody>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>6.1 How to mark job as delivered<\/strong><\/p>\n<p style=\"text-align: left;\">To have a instant overview about various jobs you are doing, is necessary to maintain well their statuses. Once the job is handover to client and work is finished it is time to change status of job to Done.<\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Open your job and change status of job to Done<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\">\n<p><span style=\"color: #000000;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/job-lifecycle\/\" style=\"color: #000000;\"><span style=\"text-decoration: underline; color: #e02b20;\">Guide or description<\/span><span style=\"text-decoration: underline;\"><\/span><\/a><\/span><\/p>\n<p>&nbsp;<\/p>\n<\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>6.2 How to create a Draft of Invoice\u00a0<\/strong><\/p>\n<p><strong> <\/strong><strong><\/strong>The jobs what are deliverd (marked as Done) should be charged to client. Means you should create Invoice to ask for your money. Let&#8217;s compose invoice and send it to further approval to your finance guys.<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong>\u00a0Open the job and create new invoice. Set up dates of supply, specify detail in description, choose the invoice categore (inland\/foreign), type the client PO number to the body of invoice and save it.<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/create-sales-invoice-from-job\/\"><span style=\"color: #e02b20; text-decoration: underline;\"><span style=\"color: #000000; text-decoration: underline;\">Guide or description<\/span><\/span><\/a><span style=\"color: #ff0000; text-decoration: underline;\"><\/span><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/koGbM_UAdPo\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p><strong>6.3 How to close the job<\/strong><\/p>\n<p><strong> <\/strong><strong><\/strong>To close the job is a goal of every job owner. To change the status to closed we indicate yoursefl that this job is over and we can focus on the opens ones and as well our managemnt may undertand the values from the job as final and stable.<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Find your job and look at the financial talbe and check the status of all financial document. If they are waiting for approval, try to approve them or change the status to the final one. As well check the Tasks tab to see if all tasks are in close status, if not drop them to this status.<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span><a href=\"https:\/\/www.teamogy.com\/en\/manual\/about-purchase-invoice\/\"><span style=\"text-decoration: underline; color: #e02b20;\">Guide or description<\/span><\/a><\/span><span style=\"text-decoration: underline;\"><span style=\"color: #e02b20;\"><\/span><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/cHyanSI1Y7U\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\"><span size=\"5\" style=\"font-size: x-large;\"><b>7. Reading &amp; creating the reports<\/b><\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<table style=\"width: 1246px;\">\n<tbody>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>7.1 Understand the Job values in job item table<\/strong><\/p>\n<p style=\"text-align: left;\">In previous sections you already looked into the item table, but just to recap what the table is showing. To understand it will give you a magic power to have all your individual jobs financial under control<\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong> Open your\u00a0 closed job and understand the numbers in the table.<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\">\n<p><span style=\"color: #000000;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/values-in-job\/\" style=\"color: #000000;\"><span style=\"text-decoration: underline; color: #e02b20;\"><span style=\"color: #000000; text-decoration: underline;\">Guide or description<\/span><\/span><span style=\"text-decoration: underline;\"><\/span><\/a><\/span><\/p>\n<p>&nbsp;<\/p>\n<\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/k0Y9moLOkvs\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe><\/td>\n<\/tr>\n<tr style=\"height: 241px;\">\n<td style=\"width: 352px; height: 250px;\">\n<p style=\"text-align: left;\"><strong>7.2 Understand the Job report<\/strong><\/p>\n<p><strong> <\/strong><strong><\/strong>If you know already how to read in the one individual job, another powerfull tool is going into your hand. It is report for all your jobs, where you can categorise and see the issues right in a second.<\/p>\n<p><span style=\"font-size: small;\"><em>See the guide and watch the video please&#8230;<\/em><\/span><br \/> <span style=\"font-size: small;\"> <em><strong>Output\/Practical part:<\/strong>\u00a0Open the section financial and open My Reports. Use the filter and choose All statuses. Find the job with lower billings than estimates, with hugher costs than estimated and find the jobs where you have not reported any hour.<\/em><\/span><\/p>\n<\/td>\n<td style=\"width: 241px; text-align: center; height: 241px;\"><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.teamogy.com\/en\/manual\/business-report\/\"><span style=\"color: #e02b20; text-decoration: underline;\"><span style=\"color: #000000; text-decoration: underline;\">Guide or description<\/span><\/span><\/a><span style=\"color: #ff0000; text-decoration: underline;\"><\/span><\/span><\/td>\n<td style=\"width: 457px; height: 241px; text-align: right;\"><iframe loading=\"lazy\" width=\"500\" height=\"280\" src=\"https:\/\/www.youtube.com\/embed\/NpEaa2P7qZI\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen=\"\"><\/iframe><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/et_pb_text][et_pb_image src=&#8221;https:\/\/www.teamogy.com\/wp-content\/uploads\/PinNoShadow.svg&#8221; title_text=&#8221;PinNoShadow&#8221; align=&#8221;center&#8221; _builder_version=&#8221;4.4.5&#8243; width=&#8221;20%&#8221; custom_margin=&#8221;||5px|||&#8221; custom_padding=&#8221;||64px|||&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: x-large;\"><strong>RESULT OF THIS STEP: Client service activities are well known<\/strong><\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\">Finaly the most wide range Training session is over and the user who passed these session is able to serve the client using the powerfull tools of Teamogy. Congratulations!<\/p>\n<p><span style=\"font-size: 16px;\"><\/span><\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\">\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.4.5&#8243;]<\/p>\n<p style=\"text-align: left;\"><span style=\"color: #ff4c00;\"><strong><em>Don&#8217;t forget that our team is ready to help you in case of need. Also below you can find our latest related posts section from our Blog. Great tips and real stories mostly shared by Teamogy users are ready to give you inspiration and help you to decide how to manage your company the best<\/em><\/strong>.<\/span><\/p>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_4&#8243; _builder_version=&#8221;3.26.5&#8243;][et_pb_sidebar area=&#8221;et_pb_widget_area_2&#8243; _builder_version=&#8221;3.26.5&#8243; header_font=&#8221;||||||||&#8221; header_font_size=&#8221;30px&#8221; body_font=&#8221;||||||||&#8221; body_font_size=&#8221;14px&#8221; body_line_height=&#8221;1.6em&#8221;][\/et_pb_sidebar][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;3_5,1_5,1_5&#8243; _builder_version=&#8221;4.4.4&#8243; width=&#8221;83%&#8221; max_width=&#8221;1589px&#8221; module_alignment=&#8221;center&#8221; custom_margin=&#8221;|189px||124px||&#8221; custom_padding=&#8221;68px|||0px||&#8221;][et_pb_column type=&#8221;3_5&#8243; _builder_version=&#8221;4.4.4&#8243;][et_pb_button button_text=&#8221;Previous&#8221; _builder_version=&#8221;4.4.5&#8243; hover_enabled=&#8221;0&#8243; button_url=&#8221;https:\/\/www.teamogy.com\/en\/onboarding\/executives-training\/&#8221;][\/et_pb_button][\/et_pb_column][et_pb_column type=&#8221;1_5&#8243; _builder_version=&#8221;4.4.4&#8243;][et_pb_button button_text=&#8221;Next&#8221; button_alignment=&#8221;right&#8221; _builder_version=&#8221;4.4.5&#8243; custom_padding=&#8221;|18px||||&#8221; hover_enabled=&#8221;0&#8243; button_url=&#8221;https:\/\/www.teamogy.com\/en\/onboarding\/back-office-and-hr-training\/&#8221;][\/et_pb_button][\/et_pb_column][et_pb_column type=&#8221;1_5&#8243; _builder_version=&#8221;4.4.4&#8243;][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.4.4&#8243; background_color=&#8221;#d6d6d6&#8243;][et_pb_row _builder_version=&#8221;4.4.4&#8243; width=&#8221;100%&#8221; max_width=&#8221;1635px&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.4.4&#8243;][et_pb_text _builder_version=&#8221;4.4.4&#8243;]<\/p>\n<p><span style=\"font-size: large; color: rgba(0, 0, 0, 0.82);\"><strong>Helpfull articles &#8211; Real stories from our Blog<\/strong><\/span><\/p>\n<p>[\/et_pb_text][et_pb_blog fullwidth=&#8221;off&#8221; posts_number=&#8221;3&#8243; excerpt_length=&#8221;80&#8243; _builder_version=&#8221;4.4.5&#8243;][\/et_pb_blog][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;3.22&#8243;][et_pb_row column_structure=&#8221;3_4,1_4&#8243; module_class=&#8221; et_pb_row_fullwidth&#8221; _builder_version=&#8221;4.4.5&#8243; width=&#8221;89%&#8221; width_tablet=&#8221;80%&#8221; width_phone=&#8221;&#8221; width_last_edited=&#8221;on|desktop&#8221; max_width=&#8221;89%&#8221; max_width_tablet=&#8221;80%&#8221; max_width_phone=&#8221;&#8221; max_width_last_edited=&#8221;on|desktop&#8221; custom_margin=&#8221;|auto|-57px|132px||&#8221; custom_padding=&#8221;27px|0px|27px|0|false|false&#8221; make_fullwidth=&#8221;on&#8221;][et_pb_column type=&#8221;3_4&#8243; 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