Be “IN” while “OUT OF OFFICE”

Naďa Šolcová
May 24, 2021

Fortunately, the pandemic is in decline, thanks to massive vaccination efforts in many countries. This also enables employees to return back to the offices. However, the pandemic has changed the view of working conditions, which involves working from whenever possible.

A large part of employees will not return to their former offices, as we wrote in a previous article: “More than 34% of all employees will not return to offices, be prepared!” Many employees will take the opportunity to combine working from offices with a home office.

Coordinating office workers with home office staff does not have to be as problematic as it was pre-pandemic. Over the last year, online tools have improved to such an extent that they can almost fully replace communication, meetings, and sharing of the necessary information. Additionally, with a well-chosen system for managing and running your business on a daily basis, you can maintain the same productivity, no matter where your people work from.

Let’s see how you can manage standard and managerial activities from anywhere and at any time, thanks to Teamogy. Not only from the home office but also from vacation, from a several-day business trip, from a café between meetings, when it is not worth returning to the office…

The home office is just one of the possibilities of working “OUT OF OFFICE.” Make the proper preparations in the background so you can work fully anytime and from anywhere.

7 standard activities of each manager

Check active tasks and create new ones Create and check tasks in the Task list, Kanban or Gantt chart
Coordination of meetings with the team in the office Online videoconference with Teamogy Meet
Working on activities with clients – personal meetings with clients, create new offers, contracts, approve documents Work on activities with clients – online meetings, create new offers and contracts in Teamogy documents, approval processes according to the settings in Teamogy
Active discussion with the team Collaborate with the team using Teamogy chat and discussion in the project
Check the profitability of projects Check the profitability of projects in Teamogy reports
Financial management in the company Controlling of profitability and costs of the whole company and P&L analysis on the Financial Board
Approve absences Approve absences in the Teamogy Absence section


1. Create and check tasks in the Task List, Kanban or Gantt chart

Creating tasks in Teamogy is very simple. All you need to do is fill in the important information about the given task, assign it to a specific person for processing and allocate the time needed to complete the task.

You will find all tasks in the clear Kanban view, where you can clearly see at what stage the task is in and how overloaded each employee is.

In the next Task List view, you can easily filter and find a specific task within a few seconds.

Kanban view

Task list

2. Online videoconference with Teamogy Meet

You can have an online meeting with colleagues or clients at any time and from anywhere. Teamogy Meet includes all the necessary features for video conferencing from chat to screen sharing. It is fully encrypted and secure.


To meet at a videoconference, all you need to do is send the client a link to the Teamogy Meet room

3. Work on activities with clients – online meetings, create new offers and contracts in Teamogy documents, approval processes according to the settings in Teamogy

Creating new documents such as meeting reports, budgets or orders is an important part of the system. The available templates in the documents section also make it easier for managers to work, saving them a lot of time while also ensuring that documents leave the company with all the necessary information.

In Teamogy, you can also set up the approval process according to the needs of your company. For important documents, such as budgets that exceed a certain limit, you can fully control and ensure that the document does not leave the company without the necessary information or revision.


You can view all of the documents waiting for your approval in the view named In process

4. Collaborate with the team using Teamogy chat and discussion in the project

Communication and coordination between employees in the office and at the home office are no longer complicated.

Teamogy chat is used for communication within the system, which works as an online communication tool for quick, easy conversations between team members. Discussions that can be conducted directly within a specific project or task are also an important communication channel available through Teamogy.


You will be informed about a new message in the discussion thread by a notification

5. Check the profitability of projects in Teamogy reports

Monitoring the status of active projects on an ongoing basis is important for the company’s overall profitability. You can promptly identify projects that are more time-consuming than planned in order to resolve the situation in time. You do not have to worry about having an order sent to an external supplier for a higher amount than the one you have covered by the client.

Teamogy is a great tool for project control. If you decide to increase supply costs or hours worked over the planned budget, you can see all of this information immediately in Teamogy. This ultimately leads to the fact that the budget itself is adhered to in the company much more thoroughly and accurately.

You can find all of the important financial information right inside the project

You are immediately notified of a reduction in project profitability through the available reports

6. Control the profitability and costs of the whole company and P&L analysis on the Financial Board

The Financial Board in Teamogy provides a complete overview of the profitability of implemented projects and the overhead costs of the entire company. The Financial Board contains graphs with key indicators such as the overall development of revenues and costs of the company, various views on profitability and clients, VAT reports, or P&L analyses.

Access to the Financial Board is customizable and will be seen only by the approved persons.


For all graphs, you can select the monitored period. It is also possible to monitor the order of clients according to gross margin, reported hours, real profitability

7. Approve absences in the Teamogy Absence section

In Teamogy, staff can request a vacation or another type of absence. Thanks to the approval process, you will have control over the requests. There are general reports that allow you to sort by various criteria. You can easily see who, when, and how much vacation someone has already taken, who is currently taking a vacation, and when they will return.

The approval process will ensure order in your absences

In the list of absences you can see all of the absences of each employee for a selected period

Be “OUT OF OFFICE” and “IN” whenever you need it to.

Enjoy your freedom with the Teamogy cloud system. You will no longer have to work comfortably from only in the office or at home. You can use Teamogy to have access to all important work information, have access to discussions with colleagues, or hold live online chats or videoconferences wherever you are. There are only two conditions: you must have an internet connection wherever you are and you did not forget your computer :).

offers a solution that helps companies around the world make it easier to manage the daily work and communication of the entire team in one system. In addition, the whole process of deploying the system and training the team is fast and you can work in the system in just a few days. You can also read more about the benefits that Teamogy brings during pandemic era in interviews from major companies and our satisfied users. You can check the References.




Tiep is an integral part of the AD-IN-ONE European team. He uses his knowledge of the Teamogy system to create manuals and release notes. As part of the team that focuses on expansion to other markets, he specializes in content creation and is the main coordinator of language translations. He enjoys helping his colleagues and Teamogy users through his work. In his free time, he enjoys watching sports, traveling, and exploring new places.


You might be interested in

Marco BBN uses Teamogy daily for a real-time overview of the agency.
Marco BBN uses Teamogy daily for a real-time overview of the agency.

This year marks 30 years since the brothers Pavel and Petr Marek founded the Marco BBN agency, a relatively unique agency on the Czech market, as its specializations include, among other things, B2B marketing, which has many specifics.

We talked to one of the agency’s founders and its Managing Director Pavel Marek about marketing know-how for B2B clients, interesting case studies, and how membership in the BBN network or the daily use of the Teamogy system helps the agency. And we looked a bit into the near future.

read more
Long-term cooperation with AETNA agency
Long-term cooperation with AETNA agency

Jakub Žirovnický, CEO of the strategic-creative agency AETNA, gave us the interview we were looking forward to.
Jakub talked to Libor about the projects that are the most common and typical for their agency and also about the role of Teamogy in the daily operation of the agency.

read more
Teamogy makes our lives easier
Teamogy makes our lives easier

BLOGMFA Studio ProjectTeamogy makes our lives easierMALGORZATA SZELENBAUM10 MIN READWe spoke with Grzegorz Szymczak, CEO and chief architect at MFA Studio, about the daily work of an architect, which consists not only of design but also of organizational tasks, and...

read more
Interiors with love …and with overview.
Interiors with love …and with overview.

The team of architects, planners and interior designers from Premiers interiors have been creating interiors with love for 5 years and have already completed more than 100 projects. We chatted with Patrick Cirbus, COO of Premier Interiors about the projects, working with clients and also what Teamogy has brought to the company on a daily basis.

read more
Don’t miss interesting articles and tips

If you want to be among the first, please enter your e-mail. We will always try to send quality and interesting content for you.

Accelerate your business now

From |LY| |CUR| monthly per user